Office hours scheduling for academic advisors
CalendarPA turns advising office hours into a booking page. Students pick an open slot, say what they want to discuss, and get reminders, so you know who is coming and why. Cap your appointments per day on Pro, and offer in-person or video meetings from the same page.
A line outside the door
Walk-in office hours leave students waiting and you rushing.
No idea what they need
Without a reason for the visit, the first ten minutes go on finding out.
Registration week
Everyone wants an appointment in the same few days.
Built for How You Work
Intake Questions
The reason for the visit
Students say what they want to discuss on the booking form.
Multi-Calendar Sync
Meetings and classes count as busy
Your other commitments block those times on your page.
No-Show Protection
Reminders before each appointment
Email reminders on every plan, and text reminders on Pro.
Example: office hours twice a week
An advisor opens two afternoons a week and keeps registration week manageable with a daily cap.
- Advising appointment: 20 minutes, with 10 minutes of buffer after.
- Availability: Tuesday and Thursday, 1 to 4 pm.
- Minimum notice: 2 hours.
- Booking limit: 8 a day (Pro).
- Location: the office or a video call, the student chooses (Pro).
Questions to put on your booking form
Each booking type can ask its own questions: up to 3 on Starter, 5 on Pro and 20 on Business. Invitees answer them as they book.
- Your student ID or school email
- Your major or intended major
- What would you like to discuss: course planning, registration, graduation or something else?
- Is there a deadline coming up?
- In person or by video?
How It Works
Set Up in 60 Seconds
Connect your calendar and set your availability. No tutorials needed.
Clients Book & Pay
Clients pick a time, pay upfront, and get automatic reminders.
You Show Up
We handle the rest: reminders, payments, calendar sync.
Frequently Asked Questions
Can students book office hours online?
Yes. Set the hours you are available and students book a slot from your booking page, with no account needed.
Can I see what a student wants to discuss before the meeting?
Yes. Add a question to the booking form, and the answer arrives with the booking.
Can I limit appointments per day?
Yes, on Pro and Business. A booking limit caps a booking type at a number per day, week or month.
Can I run group advising sessions?
Yes, on Pro and Business. A group booking type lets several students register for the same session, up to a seat limit.
Can several advisors share one link?
Yes, on the Business plan. A round robin booking type gives each appointment to the next advisor in the rotation who is free.
Also popular with:
Related guides
- Calendar sync
Connect Google, Outlook and iCloud so your booking page offers only the times you are really free.
- Classes and workshops
Seat limits, paid registration, a waitlist and reminders for group sessions.
- Round robin scheduling
One link for a team, with each meeting going to the next teammate who is free.
Ready to Simplify Your Scheduling?
Free forever tier. No credit card required. Set up in 60 seconds.
Get Started Free