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Round robin scheduling

Round robin scheduling gives every invitee one link and assigns each meeting to the next teammate in the rotation who is free. In CalendarPA, agencies and Business Teams on the Business plan set it up from each member’s real calendars. The booking page offers a time whenever at least one member is free.

How a host is picked

  • Members take turns in the order you set.
  • Each booking goes to the next member after the last one assigned who is free at that time.
  • A busy member is skipped and keeps their place in the order.
  • A rescheduled meeting stays with the same member, and the invitee picks from that member’s free times.

Who can use it

Round robin is on the Business plan, for the owner of an agency or a Business Team. A rotation has up to 10 members, and each member connects their own calendars. Paid booking types work too: agency members are paid on their own payment accounts.

What it does not do

  • It does not weight members or give anyone priority. You can reorder the rotation.
  • It assigns one host to each meeting. When several people must attend, use a co-hosted booking type instead.

Frequently asked questions

How does round robin pick a host?

In the order you set. The meeting goes to the next member in turn who is free, and anyone busy is skipped and keeps their place.

Can I weight hosts?

Not yet. Members take turns in the order you set, and you can reorder them at any time.

What if nobody is free?

That time is not offered. The booking page shows only times when at least one member is free.

Which plan has round robin?

Business, for the owner of an agency or a Business Team.

Can a round robin meeting have more than one host?

No. It assigns one host to each meeting. For meetings several people must attend, use a co-hosted booking type.

See also

Share one link for your team

Start free, then set up round robin on Business with a 14-day trial.

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