Pilates booking software for classes and privates
CalendarPA runs both halves of a Pilates schedule on Pro: mat or reformer classes with a seat limit per session, and private sessions booked one-on-one. Clients pay at booking or spend a credit from a class pack, and a waitlist moves people up when a spot opens.
More clients than reformers
A class can only take as many people as you have machines.
Class packs on paper
Tracking who has classes left by hand leads to awkward conversations.
Privates around classes
Fitting one-on-one sessions around the timetable takes messages back and forth.
Built for How You Work
Group Classes
Classes with a seat limit
Each session fills to the limit you set, with an optional waitlist.
Credit Bundles
Class packs
Sell a pack of classes; each booking uses one credit.
Payment Collection
Paid at booking
Drop-in classes and privates are paid when the client books.
Example: a reformer class and a private session
A studio caps its reformer class at the number of machines and sells class packs that work for every session.
- Reformer class: 50 minutes, 8 seats, waitlist on, sessions every Monday and Wednesday (Pro).
- Private session: 55 minutes, with 10 minutes of buffer after.
- Class pack: 10 classes paid upfront, expiring after 3 months (Pro).
- Reminders: 24 hours and 1 hour before each class.
Questions to put on your booking form
Each booking type can ask its own questions: up to 3 on Starter, 5 on Pro and 20 on Business. Invitees answer them as they book.
- Any injuries or conditions the instructor should know about?
- Have you done Pilates before?
- Mat, reformer or both?
- What would you like to work on?
- An emergency contact number
How It Works
Set Up in 60 Seconds
Connect your calendar and set your availability. No tutorials needed.
Clients Book & Pay
Clients pick a time, pay upfront, and get automatic reminders.
You Show Up
We handle the rest: reminders, payments, calendar sync.
Frequently Asked Questions
Can I cap a reformer class at the number of machines?
Yes. Set the seat limit on the group booking type to the number of reformers, and each session stops taking registrations when it is full.
Can clients buy a class pack?
Yes, on Pro and Business. Sell a pack of classes paid upfront, and each booking uses one credit.
Is there a waitlist?
Yes. Turn it on and people who register for a full class join the waitlist, then move up automatically when a spot opens.
Can I run privates and classes from one page?
Yes. Make a group booking type for each class and a one-on-one booking type for privates; all of them sit on your booking page.
Can clients switch to another class?
Yes. A registered client can move to another session of the same class without paying again.
Also popular with:
Related guides
- Classes and workshops
Seat limits, paid registration, a waitlist and reminders for group sessions.
- Session packages
Sell a set number of sessions upfront and let clients spend one credit per booking.
- Payment at booking
Stripe, Square, PayPal or Stax at the moment someone books, and how refunds and reschedules work.
Ready to Simplify Your Scheduling?
Free forever tier. No credit card required. Set up in 60 seconds.
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