Scheduling software for consultants
Consultants lose hours to calls that were never going anywhere. CalendarPA booking pages ask your qualifying questions before anyone books, can charge for the first call, and sell blocks of advisory sessions as prepaid packages. On Business, bookings sync to HubSpot or GoHighLevel.
Unqualified calls
A free call with no context costs an hour and often goes nowhere.
Free advice in the first call
Strategy given away on a discovery call is strategy not paid for.
Tracking a block of hours
Counting down prepaid advisory time in a spreadsheet invites disputes.
Built for How You Work
Intake Questions
Qualify before the call
Ask about the company, the problem and the budget on the booking form.
Payment Collection
Paid strategy sessions
Charge for a session at booking, so the time is paid before it starts.
Credit Bundles
Prepaid advisory blocks
Sell a block of sessions upfront; each booking uses one.
Example: a free fit call that leads to a paid session
A consultant keeps a short call free for qualified leads and sells the real work as a paid session or a prepaid block.
- Fit call: 20 minutes, no price, five qualifying questions (Pro), approval required.
- Strategy session: 90 minutes, priced, paid at booking.
- Advisory block: six 60-minute sessions, paid upfront, expiring after six months (Pro).
- Minimum notice: 24 hours, so no one books this afternoon.
Questions to put on your booking form
Each booking type can ask its own questions: up to 3 on Starter, 5 on Pro and 20 on Business. Invitees answer them as they book.
- Your company and your role
- What problem do you want to solve?
- What have you tried so far?
- What budget have you set aside?
- When do you need a result?
How It Works
Set Up in 60 Seconds
Connect your calendar and set your availability. No tutorials needed.
Clients Book & Pay
Clients pick a time, pay upfront, and get automatic reminders.
You Show Up
We handle the rest: reminders, payments, calendar sync.
Frequently Asked Questions
Can I charge for a discovery call?
Yes. Give the booking type a price and clients pay when they book, through Stripe, Square, PayPal or Stax. You can also keep a short call free and charge for the longer session.
Can I sell a block of advisory sessions?
Yes, on Pro and Business. A session package is paid upfront and each booking uses one session, so you never track the balance by hand.
Can I screen leads before they book?
Yes. Your qualifying questions are on the booking form, and with approval turned on a request waits until you accept it.
Does it connect to my CRM?
HubSpot and GoHighLevel connect natively on the Business plan. Other CRMs connect through CalendarPA’s Zapier app on Pro and Business.
Can a colleague join the call?
Yes. Add them as a co-host on the booking type, and CalendarPA offers only the times you are both free.
Also popular with:
Related guides
- Session packages
Sell a set number of sessions upfront and let clients spend one credit per booking.
- Payment at booking
Stripe, Square, PayPal or Stax at the moment someone books, and how refunds and reschedules work.
- Finding a time together
Co-hosted booking types that offer only the times every host is free.
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