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Compare schedules and find a time everyone is free

A schedule comparison tool reads several people’s calendars and shows only the times all of them are free. CalendarPA does this with co-hosted booking types: it reads each host’s connected calendars and offers just the shared free times, and on Pro and Business some co-hosts can be optional. Invitees simply pick a slot.

Set up a co-hosted booking type

  1. Create a booking type and invite the other hosts. Each co-host needs a CalendarPA account with their calendars connected.
  2. On Pro or Business, mark each co-host required or optional, and set how many optional hosts must be free.
  3. Share the booking link. Invitees see only the times the hosts are free.

What is compared

  • Each host’s working hours and the calendars they switched on.
  • Each host’s CalendarPA bookings, including ones where they are a co-host.
  • With optional co-hosts, a time is offered when every required host is free and enough optional hosts are.

Only the hosts who will attend get the calendar event and the emails.

Seeing your own calendar against theirs

A visitor on your booking page can sign in with Google or Microsoft and see their own busy times laid over the host’s open slots, so they can pick a time that suits both sides.

Other ways teams share bookings

On the Business plan, round robin booking types give each meeting to one free teammate instead of finding a time for everyone. See round robin scheduling.

Frequently asked questions

How do I compare two people’s schedules?

Make a co-hosted booking type with the other person. CalendarPA reads both calendars and offers only the times you are both free.

Can I require some hosts and make others optional?

Yes, on Pro and Business. A time is offered when every required host is free and at least the number of optional hosts you set are free too.

Does it work across Google and Outlook?

Yes. Each host connects their own Google, Microsoft or iCloud calendars, and CalendarPA reads them all the same way.

What is the best schedule comparison software?

The one that reads everyone’s real calendars and only offers times that suit them, so no one compares by hand. CalendarPA does this on every plan, and adds optional co-hosts on Pro.

Is it free?

Yes. A co-hosted booking type with one co-host is on the free Starter plan. More co-hosts, and required or optional co-hosts, are on Pro and Business.

See also

Find a time together

Start free and invite a co-host to your first booking type.

Get started free

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