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AdaPA, the AI scheduling assistant that answers by email and text

An AI scheduling assistant reads a scheduling request in plain language, checks your real calendars and replies with times or a booking. AdaPA is CalendarPA’s assistant. Email or copy her at adapa@calendarpa.com, text her, or chat with her, and she offers only times your calendars show free.

How it works

  1. Copy AdaPA on an email thread, email her directly, or send her a text or chat message.
  2. She reads that conversation and checks your connected calendars.
  3. She offers times that are free, or books one when you ask her to.

AdaPA sees only the conversations she is part of. She never reads the rest of your inbox.

What she will and will not do

  • She offers only times your connected calendars show free, and treats a calendar she cannot read as busy.
  • She books over a conflict or outside your hours only when you tell her to.
  • A booking type that needs your approval stays pending until you approve it.
  • When she has offered times to several people, she waits for each of them to answer before booking.
  • You can tell her not to book until you confirm.

When she gets stuck

If a scheduling request stalls, for example an invitee stops replying or a calendar cannot be read, AdaPA tells you. Questions about CalendarPA itself go to our support team.

Plans

AdaPA is on every plan. Starter includes a small weekly allowance by email and chat. Pro and Business raise it, add scheduling by text, and add a chat widget for your website. See the pricing page.

Frequently asked questions

What is an AI scheduling assistant?

Software that reads a request like “can we meet next Tuesday?”, checks your calendars and replies with times or a booking, so you do not trade emails to find a slot.

Does AdaPA book without my approval?

When you ask her to book, she books. When an invitee asks on a booking type that needs approval, the booking waits for you. You can also tell her to hold off until you confirm.

Which inboxes does it read?

None of yours. AdaPA reads only the emails sent or copied to her own address, and the texts and chats sent to her.

What happens with a request it cannot handle?

AdaPA tells you when a scheduling request is stuck. Questions about CalendarPA itself go to our support team.

Which plan includes AdaPA?

Every plan. Starter has a small weekly allowance; Pro and Business raise it and add scheduling by text and a website chat widget.

See also

Meet AdaPA

Start free and copy AdaPA on your next scheduling email.

Get started free
  • Teams and agencies

    How seats, billing and member access work when you buy CalendarPA for a whole group rather than one person.

  • Recurring appointments

    Sessions that repeat weekly, monthly or on the days you choose, and how to sell a whole series in one payment.

  • PayPal payments

    Take payment through PayPal at the moment someone books, with the money going straight to your own account.

  • Zoom and Apple Calendar

    Getting Zoom links into Apple Calendar, by hand or created automatically on every booking.

  • Calendar sync

    Connect Google, Outlook and iCloud so your booking page offers only the times you are really free.

  • Payment at booking

    Stripe, Square, PayPal or Stax at the moment someone books, and how refunds and reschedules work.

  • Session packages

    Sell a set number of sessions upfront and let clients spend one credit per booking.

  • Classes and workshops

    Seat limits, paid registration, a waitlist and reminders for group sessions.

  • Text message reminders

    Texts 24 hours and 1 hour before each booking, for invitees who opt in.

  • Finding a time together

    Co-hosted booking types that offer only the times every host is free.

  • Round robin scheduling

    One link for a team, with each meeting going to the next teammate who is free.

  • Email to calendar

    Forward an email and the dates in it become events on the calendars you choose.