Forward an email, get a calendar event
To turn an email into calendar events, forward it to adapa@calendarpa.com from your CalendarPA address. AdaPA finds the dates and deadlines in the text and adds the ones she is sure of to the calendars you chose for that topic. Deadlines can go to Todoist, and anything she is unsure of waits for you.
Set it up
- Open Settings and turn on email intake.
- Add a topic for each source, for example one per child or school, and choose the calendars its events go to.
- Forward an email to adapa@calendarpa.com from the address you sign in with.
What AdaPA does with it
- Events, things to attend, go on the topic’s calendars.
- Deadlines, like a form or payment due, go to the topic’s Todoist project when Todoist is connected, and onto the calendar otherwise.
- An item is added on its own only when AdaPA is confident, knows which topic it belongs to, and knows the timezone. Everything else is held for you to confirm, for up to 7 days.
- She replies with a receipt of what she added and what she needs you to check.
What it does not do
- It does not read attachments. Only the text of the email.
- An event with no date is left out and listed as having no date yet.
- It never reads your inbox. Only the emails you forward.
Privacy and plan
The full email is deleted within 7 days, sooner once you have dealt with its items. We keep only the items we found and a one-line quote from each. Emails are read by an AI model to find the dates. Email intake is on Pro and Business.
Frequently asked questions
What address do I forward to?
adapa@calendarpa.com, from the email address you use to sign in to CalendarPA. There is no separate personal address.
Which calendars do events go to?
The ones you choose for each topic. With none chosen, they go to your main calendar.
What if there is no date?
An event with no date is left out and listed in AdaPA’s reply. A deadline with no date can still go to Todoist.
Does it keep the attachments?
It does not read them. Only the text of the email is used.
Is my email stored?
Briefly. The full email is deleted within 7 days, sooner once you have dealt with it. We keep only the items found and a one-line quote from each.
See also
Forward your first email
Start free, then turn on email intake on Pro.
Get started freeRelated guides
- Teams and agencies
How seats, billing and member access work when you buy CalendarPA for a whole group rather than one person.
- Recurring appointments
Sessions that repeat weekly, monthly or on the days you choose, and how to sell a whole series in one payment.
- PayPal payments
Take payment through PayPal at the moment someone books, with the money going straight to your own account.
- Zoom and Apple Calendar
Getting Zoom links into Apple Calendar, by hand or created automatically on every booking.
- Calendar sync
Connect Google, Outlook and iCloud so your booking page offers only the times you are really free.
- Payment at booking
Stripe, Square, PayPal or Stax at the moment someone books, and how refunds and reschedules work.
- Session packages
Sell a set number of sessions upfront and let clients spend one credit per booking.
- Classes and workshops
Seat limits, paid registration, a waitlist and reminders for group sessions.
- Text message reminders
Texts 24 hours and 1 hour before each booking, for invitees who opt in.
- Finding a time together
Co-hosted booking types that offer only the times every host is free.
- Round robin scheduling
One link for a team, with each meeting going to the next teammate who is free.
- AdaPA, the AI assistant
Scheduling by email, text and chat, booked only into time your calendars show free.